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Child Protection Policy


Captured in Music recognizes its duty of care under the Children and Young Persons Act 1963, the Child (Performances) Regulations 1968, the Protection of children Act 1999 and the Criminal Justice and Court Services Act 2000.

Captured in Music recognizes that abuse can take many forms, whether it is physical, emotional, sexual abuse or neglect. We are committed to practice which protects children from harm. We accept and recognise our responsibilities to develop awareness of the issues which cause children harm.

Captured in Music believes that:

  • The welfare of a child is paramount.
  • All children, whatever their age, culture, disability, gender, language, racial origin, religious beliefs and/or sexual identity have the right to protection from abuse.
  • All suspicions and allegations of abuse should be taken seriously and responded to swiftly and appropriately.
  • All members of Captured in Music should be clear on how to respond appropriately.

Captured in Music will ensure that:

  • All children will be treated equally and with respect and dignity.
  • The welfare of each child will always be put first.
  • A balanced relationship based on mutual trust will be built which empowers the children to share in the decision-making process.
  • Enthusiastic and constructive feedback will be given rather than negative criticism.
  • Bullying will not be accepted or condoned.
  • All adult members of Captured in Music provide a role model for dealing with other people.
  • Action will be taken to stop any inappropriate verbal or physical behaviour.
  • It will keep up-to-date with health and safety legislation.
  • It will keep informed of changes in legislation and policies for the protection of children.
  • It will undertake relevant development and training.

Captured in Music has child protection procedures which accompany this policy. This policy should also be read in conjunction with our Risk assessment and Health and safety policy.

Captured in Music has a dedicated Child Protection lead, who is in charge of ensuring that the child protection policy and procedures are adhered to. That person’s name is Helen Milford and she can be contacted on 07578853513.

This policy will be regularly monitored by all members of Captured in Music and will be revised as appropriate.


Responsibilities of Captured in Music

At the outset of any event involving children, Captured in Music will:

  • Undertake a risk assessment and monitor risk throughout the event.
  • Identify at the outset the person with designated responsibility for child protection.
  • Ensure children are always supervised.
  • Know how to get in touch with the local authority social services in case it needs to report a concern.


  • Captured in Music believes it to be important there is a partnership between parents and Captured in Music. Parents will be given a copy of Captured in Music Child protection Policy and procedures.
  • All parents have the responsibility to collect (or arrange collection of) their children after an event. It is NOT the responsibility of Captured in Music to take children home.
  • All parents have the responsibility to make sure they report any child protection issues to Captured in Music child protection lead in a timely manner, unless they feel that the child protection lead is the source of the problem, they should then make their concerns known to a senior member of Captured in Music.


  • All Captured in Music personnel have the responsibility to make sure they report any child protection issues to Captured in Music child protection lead in a timely manner, unless they feel that the child protection lead is the source of the problem, they should then make their concerns known to a senior member of Captured in Music.

All members should not:

  • Leave a child alone with someone else.
  • Be alone with a child in a changing/dressing room.
  • Treat a child for an injury alone and away from others.
  • Allow a child to use inappropriate language unchallenged.
  • Let allegations a child makes go unreported and/or unrecorded.

As a general rule it is not sensible for members to.

  • Spend time alone with children away from others.
  • To take children alone on a car journey, however short.
  • Take children to their own home.

Where such occasions arise and when it is unavoidable, they should occur with the full knowledge and consent of the child’s parent/guardian.

Child Protection Lead

  • The child protection lead has the responsibility to deal with any child protection issues, in a fair and reasonable way, under the terms of Captured in Music child protection policy and procedure.
  • The child protection lead is responsible for liaising with the relevant authorities, which may include the social services, the police, the local safeguarding board, and the local authority child employment office.
  • In times when a disclosure of an allegation of abuse has been made, the child protection lead is to ensure that the “discloser” is supported and kept informed about what will happen next, so they can be reassured about what to expect.

Unsupervised Contact

  • Captured in Music will attempt to ensure that no adult has unsupervised contact with children.
  • If possible, there will always be two adults in the room when working with children.
  • If unsupervised contact is unavoidable, steps will be taken to minimize risk. For example, work will be carried out in a public place or in a room with a door open.
  • If it is predicted that an individual is likely to require unsupervised contact with children, he or she may be required to obtain a criminal record disclosure.

Physical Contact

  • All adults will maintain a safe and appropriate distance from children.
  • Adults will only touch children when necessary, in relation to the particular activity.
  • Adults will seek the consent of the child prior to any physical contact and the purpose of the contact shall be made clear.

Managing sensitive information

  • Captured in Music has a policy and procedures for the taking, using and storage of photographs or images of children.
  • Permission will be sought from parents for use of photographic material featuring children for promotional or other purposes.
  • Captured in Music web-based materials and activities will be carefully monitored for inappropriate use.
  • Captured in Music will ensure confidentiality to protect the rights of its members, including the safe handling, storage and disposal of any sensitive information such as criminal record disclosures.

Suspicion of abuse

  • If you see or suspect abuse of a child while in the care of Captured in Music, please make this known to the person with responsibility for child protection. If you suspect that the person with responsibility for child protection is the source of the problem, you should make your concerns known to a senior member of Captured in Music.
  • Please make a note for your own records of what you witnessed as well as your response in case there is a follow-up in which you are involved.
  • If a serious allegation is made against any member of Captured in Music, that individual will be suspended immediately until the investigation is concluded.

Disclosure of abuse – If a Child confides in you that abuse has taken place:

  • Remain calm and in control but do not delay taking action.
  • Listen carefully to what has been said. Allow the child to tell you at their own pace and ask questions only for clarification. Don’t ask questions that suggest a particular answer.
  • Do not promise to keep it secret. Use the first opportunity you have to share the information with the person with responsibility for child protection. Make it clear to the child that you will need to share this information with others. Make it clear that you will only tell people who need to know and who should be able to help.
  • Reassure the child that “they did the right thing” in telling someone.
  • Tell the child what you are doing next.
  • Speak immediately to the person with the responsibility for child protection. It is that person’s responsibility to liaise with the relevant authorities, usually social services, or the police.
  • As soon as possible after disclosing conversation, make a note of what was said, using the child’s own words. Note the date, time, any names that were involved or mentioned, and who you gave the information to. Make sure you sign and date your record.


  • In all situations, including those in which the cause of concern arises from a disclosure made in confidence, the details of an allegation or reported incident will be recorded, regardless of whether the concerns have been shared with the statutory child protection agency.
  • An accurate note shall be made of the date and time of the incident or disclosure, the parties involved, what was said or done and by whom, any action taken to investigate the matter, any further action taken e.g., suspension of an individual, where relevant the reasons why the matter was not referred to a statutory agency, and the name of the persons reporting and to whom it was reported.
  • The record will be stored securely and shared only with those who need to know about the incident or allegation.

Rights & Confidentiality

  • If a complaint is made against a member of Captured in Music, he or she will be made aware of his or her rights under the Captured in Music disciplinary procedures.
  • No matter how you may feel about the accusation, both the alleged abuser and the child who is thought to have been abused have the right to confidentiality under the Data Protection Act 1998. Remember also that any possible criminal investigation could be compromised through inappropriate information being released.
  • In criminal law the Crown or other prosecuting authority must prove guilt and the defendant is presumed innocent until proven guilty.


  • To avoid accidents, children will be advised of “house rules” regarding health and safety and will be notified of areas that are out of bounds.  Children will be advised of clothing and footwear appropriate to the work that will be undertaken.
  • If a child is injured while in the care of Captured in Music, a designated first aider will administer first aid and the injury will be recorded in the Captured in Music incident book. This record will be counter-signed by the person with responsibility for child protection.
  • If a child joins an event with an obvious physical injury a record of this will be made in the incident book. This record will be counter-signed by the person with responsibility for child protection. This record can be useful if a formal allegation is made later and will also be a record that a child did not sustain the injury while participating in the event.

Criminal Record Disclosures

  • If Captured in Music believes that it is in its best interests to obtain criminal record disclosures for any person within Captured in Music, it will inform the individual of the necessary procedures and a level of disclosure required. A standard disclosure will apply for anyone with supervised access to children. An Enhanced disclosure will be required for anyone with unsupervised access.
  • Captured in Music will ensure that information contained in the disclosure is not misused.

Captured in Music’s Child Protection Procedures will be regularly monitored by all members and will be revised as appropriate.

Captured in Music