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Safeguarding Policy


Captured in Music members will sometimes have contact with children during our events. Captured in Music acknowledges that it has the responsibility to promote best practice and the highest standards of conduct among its team in relation to the safety of children. Captured in Music also recognise that a good safeguarding policy and procedures are beneficial to all members of the team as it can protect everyone from misunderstandings or erroneous allegations.

Captured in Music is committed to practices which protect children from harm.


All Captured in Music team members who have access to or contact with children must:

  • Recognise and accept they have responsibility to protect any children within their sphere of work and care.
  • Develop awareness of issues which can cause children harm and have the knowledge of and be able to recognise signs of abuse.
  • Be aware of grooming behaviours.
  • Immediately report any concerns using Captured in Music’s procedures for reporting safeguarding concerns.

Captured in Music will endeavour to safeguard children by:

  • Adopt a safeguarding code of practice.
  • Adopt a procedure for reporting safeguarding concerns.
  • Report concerns to the relevant authorities.

The Policy

It is Captured in Music’s policy that:

  1. All Captured in Music members accept responsibility for the welfare of children with whom they come into contact in the course of our events, and that they will report any concerns about a child or somebody else’s behaviour, using the procedures laid down.
  2. There is a Designated Safeguarding Person (DSP) within Captured in Music who will take action following any expression of concern and the lines of responsibility in respect of child protection are clear.
  3. The DSP know how to make appropriate referrals to statutory child protection agencies.
  4. Information relating to any allegation or disclosure must be clearly recorded as soon as possible, and there is a procedure setting out who should record information and the time-scales for passing it on.
  5. The Children Act 1989 states that the ‘welfare of the child is paramount’. This means that considerations of confidentiality which might apply to other situations should not be allowed to over-ride the right of children to be protected from harm. However, every effort should be made to ensure that confidentiality is maintained for all concerned when an allegation has been made and is being investigated.
  6. A culture of mutual respect between children and Captured in Music members will be encouraged, with adults modelling good practice in this context.

Our Code of Practice

  1. Inappropriate physical contact with children must be avoided. Physical contact is only appropriate in very limited circumstances.
  2. It is not good practice to take children alone in a car on journeys, however short, unless with the prior consent of the child’s parent or guardian, and then only in exceptional circumstances.
  3. Do not make suggestive or inappropriate remarks to or about a child, even in fun, as this could be misinterpreted. Inappropriate remarks include innuendo, swearing, and discussing their or your own intimate relationships.
  4. Other than in exceptional circumstances, do not communicate directly with children by email or text messages and only then with the prior consent of the child’s parent or guardian. If electronic communication is necessary, best practice would be to communicate directly with parents or guardians.
  5. Never communicate with children via Twitter, Facebook or other social media.
  6. Do not engage in behaviour which could be construed as ‘grooming’ a child (for example giving a child money, presents or favours or talking or behaving in an inappropriate or unprofessional manner towards children).
  7. Do take a disclosure of abuse from a child seriously. It is important not to deter children from making a ‘disclosure’ of abuse through fear of not being believed, and to listen to what they have to say. If the allegation gives rise to a child protection concern it is important to follow the Captured in Music’s procedure for reporting such concerns, and not to attempt to investigate the concern yourself.
  8. Always report any concerns immediately to the Captured in Music’s Designated Safeguarding Person regarding the conduct of another Captured in Music member in relation to children or vulnerable adults.
  9. Remember that those who abuse children can be of any age (even other children), gender, ethnic background or class, and it is important not to allow personal preconceptions about people to prevent appropriate action taking place.
  10. Good practice includes valuing and respecting children as individuals, and the adult modelling of appropriate conduct – which will always exclude bullying, shouting, racism, sectarianism or sexism.

Reporting Procedures

If any team member of Captured in Music has suspicion or concerns, they should report them immediately to the Designated Safeguarding Person. If you believe a child has suffered a serious injury as a result of abuse, seek medical attention immediately and then inform your Local Authority Children’s Social Care Department. If you have a concern after an event you can seek advice from the NSPCC free 24-hour Child Protection Helpline (0808 800 5000).

Captured in Music team members should always be able to contact the Captured in Music’s Designated Safeguarding Person if they wish to discuss any safeguarding concerns, however they arise. Captured in Music team members must report to the Captured in Music’s Designated Safeguarding Person immediately any concerns they may have about the conduct of another Captured in music team member in relation to children.

Captured in Music